MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, March
19, 2012 at 6:30 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
William
G. Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Jan
Zilmer Human
Resources
John
McKune District
Consultant
David McIntosh Wastewater
Department
Ed Stover Water Department
Randy
Frederick Drainage
Supervisor
Steve Seigfried Field
Superintendent
Cory
Johnson CH2M
Hill
Michael
Bone Lanzo
Construction
Steve
Bone Lanzo
Construction
Joe Brown Lanzo Construction
Rhon Ernest-Jones, PE IBI Group
The
following is a summary of the minutes and actions taken during the March 19,
2012 CSID Board of Supervisors Meeting.
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of Minutes of
the February 27, 2012 Meeting
There not being any,
On
MOTION by Mr. Holland seconded by Mr. Mena with all in favor the minutes of the
February 27, 2012 meeting were approved.
THIRD ORDER OF BUSINESS Audience Comments
There
were no audience comments. Mr. Mena
noted the meetings were moved to 6:00 p.m. to make them more accessible to the
public. Because there has not been a
great deal of public participation the Board discussed having the meetings
earlier.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the remaining regular meetings for Fiscal Year
2012 will be held at 4:00 p.m.
FOURTH ORDER OF BUSINESS Lanzo Construction
·
Project
Updates
Mr. Brown reported the following:
·
Plant F is
substantially complete.
·
The work lifts have
been completed in the nano plant and the work is substantially complete.
·
The 12 inch line is
underway. The pipe is onsite. The fittings are expected to arrive by March 22,
2012.
·
The Board reviewed the
settlement agreement between Lanzo Construction and the District.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the settlement agreement with Lanzo Construction
was approved substantially to form with the work list to be attached once
finalized
FIFTH ORDER OF BUSINESS Discussion of
Document Request to CH2M Hill
The following was discussed:
·
Mr. McKune reviewed a
list of documents and identified the ones needed by the District.
·
Work Authorization #63
is based on $15,000 previously approved by the Board for document retrieval. It has been executed by Ms. van Ravenswaay
and needs to be signed by the President.
SIXTH ORDER OF BUSINESS Consideration of
Bids for Pump Station Bank Restoration
The following was discussed:
·
Two bids were submitted: Jackson Land Development, LLC. for $86,300
and Trio Development Corporation for $79,712.
·
Staff recommends
awarding the project to Trio Development Corporation. They previously performed satisfactory work
for the District.
·
The project consists of
restoring the bank, installing filter fabric and riprap work.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the pump station bank restoration project was
awarded to Trio Development Corporation in the amount of $79,712.
SEVENTH ORDER OF BUSINESS Consideration of CH2M Hill
Invoices
The following was discussed:
·
This item was tabled at
the February 27, 2012 meeting.
·
Mr. Mena asked Mr.
McKune about CH2M Hill’s efforts to cooperate with the District.
·
Mr. McKune confirmed CH2M
Hill has been working diligently to finalize the work list in an attempt to get
the project complete.
·
Mr. Holland met with
Mr. Johnson and Mr. McKune a couple of months ago. He feels Mr. Johnson put forth a strong
effort to work with the District.
·
Mr. Shank noted a
request was made for CH2M Hill to measure the Hydrogen Sulfide coming out of
the plant and it has not been.
·
Mr. Johnson stated they
placed meters and they did not detect sulfide.
The raw water levels were sampled and compared. They found an increase in sulfide in the
membrane treated water, which is not possible.
There was little to no sulfide found in the tray aerators in the lime
softening plant. The sampling did not
yield good results.
·
Mr. Johnson will
resample and submit information to Mr. McKune.
·
Mr. Shank asked how
much it is going to cost to run the RO plant as opposed to the nano plant. He wants to see if it is cost effective to
change the membranes to a nano plant system.
Mr. Johnson will prepare a cost estimate between the two facilities.
·
Mr. Shank asked how
waters from both plants will mix together without a mixing tank.
·
Mr. Johnson explained
the water quality from the lime softening plant is compatible to the water from
the nanofiltration plant. The waters can
be mixed in pipe and the ground storage tanks provide significant detention
time for the waters to mix. The lime
softening train was originally going to be maintained as an emergency backup in
case one of the membrane trains was down.
Installing a mixing tank for emergencies did not make sense in the
original design.
·
Mr. Holland asked when
the transition to the nanofiltration system can take place. Mr. Johnson stated it depends on the
installation of the concentrate line and what the District wants to do with its
disinfectants. If the District wants to
go back to chloramines, it will be a significant delay. It can take four to six months to install an
ammonium feed system.
·
Mr. Stover read an
excerpt from the Standard Methods for
the Examination of Water and Wastewater. “To obtain reproducible and meaningful result
variables such as temperature, reaction time, chlorine dose and residual, PH
must be controlled.” Staff is not sure
the variables were controlled when samples were collected. Temperature readings were never
recorded. He feels the tests should be
conducted by an independent third party and not done in-house.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor the CH2M Hill invoice dated November 26, 2011
through December 30, 2011 was approved for payment.
EIGHTH ORDER OF BUSINESS Draft of Easement
Agreement for Driveways – Approve as to Form
The following was discussed:
·
Mr. Cassel explained
the District needs an approved standard easement agreement to be used for
driveways.
·
District counsel will
make minor changes to ensure it is a recordable document.
·
Mr. Cassel requested the
Board approve the agreement as to form and authorize the District manager and
Director of Operations to sign routine applications without having to come
before the Board for approval. Any unusual
scenarios will be brought before the Board for approval.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the easement agreement was approved substantially
to form and staff was delegated to process routine applications.
NINTH
ORDER OF BUSINESS Staff
Reports
A.
Manager
Mr. Cassel provided the
Board with an update on the TD Bank permit application.
·
He met with the
engineers working for TD Bank on this project to discuss drainage calculations
required.
·
A conference call will
be held with representatives of Atlantic Crossings to discuss the possibility
of them picking up additional surface area retention storage.
·
Mr. Barnett provided
updated plans.
·
Mr. Shank expressed his
displeasure at the way Mr. Barnett tried to submit changed plans at the meeting
without prior submittal to the engineer reviewing the project.
·
Monthly
Water Break Report
·
Utility
Billing Work Orders
The
above items are for informational purposes only.
B.
Director
of Operations
Mr. Daly reported half of the camera
work near Lift Station #1 is complete and the lines will be cleaned before the
other half is done.
·
Water
The
following was discussed:
·
There was general
discussion regarding the possible need of an IT technician for the
nanofiltration plant.
On MOTION by Mr. Holland seconded
by Mr. Shank with all in favor independent third party water quality testing
will be performed.
·
It was recommended
everyone concur on the methodology prior to testing.
·
All the internal
influent well lines were videoed last week, cleaned and re-videoed. There were no major issues.
·
Mr. Johnson noted the turbidity issue
seems to be clearing on its own.
·
Sewer
There
being no report, the next item followed.
·
Stormwater
There
being no report, the next item followed.
·
Field
The following was discussed:
·
Mr. Frederick reported he
is still waiting on confirmation from the Florida Fish and Wildlife
Conservation Commission for the triploid grass carp permit.
·
Mr. Seigfried reported
the antennas are being installed at the lift stations.
·
Mr. Daly complemented Mr. Seigfried and
his crew for their recent work.
·
Human
Resources
The following was discussed:
·
Mr. Shank requested a
survey and/or analysis be done of employee benefits in other utilities to
compare with the District.
·
Mr. Zilmer reported the
annual company picnic will be held at Quite Waters Park on April 14, 2012.
C. Attorney
·
Lanzo
Update
The following was discussed:
·
Mr. Capko did not have
any additional items to report. He
apologized to the Board for providing them with the settlement agreement at the
meeting. He clarified it was just
finalized in the afternoon.
·
Mr. Shank distributed a
letter he drafted to Ms. Bogdenoff requesting an explanation for putting the
District’s bill on hold.
·
Mr. Mena expressed his
displeasure over Ms. Bogdenoff’s action.
He provided an article about redistricting and how it will affect Ms.
Bogdenoff.
·
Mr. Capko stated Ms.
Bogdenoff will likely respond and have a meeting with the District. He noted she never raised an issue on this
bill. One of the law firm’s partners,
Ms. Killinger, has a good relationship with Ms. Bogdenoff and Ms. Bogdenoff was
not forthcoming with her. If a meeting
is set up with Ms. Bogdenoff, Ms. Killinger will attend.
·
Mr. Mena asked how much
the District spent on legislation costs.
Mr. Cassel responded $45,000.
D.
Engineer
·
Project
Status Report
The following was
discussed:
·
Mr. Johnson is
finalizing the letter of substantial completion for the nanofiltration
plant. He issued the letters for Plant F
for review and is waiting for comments.
·
Mr. McKune is working
with Mr. Johnson on peripheral work such as disinfection of byproducts
particularly with the wells.
TENTH ORDER OF BUSINESS Approval of February Financials
and Check Registers
Ms. Woodward reviewed
the financials and reported the financial audit for Fiscal Year 2011 was filed
on February 29, 2012, which is a month earlier than the deadline.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
ELEVENTH
ORDER OF BUSINESS Supervisors’
Requests
Mr. Shank directed Mr.
Cassel to put out an RFQ for a District engineer and welcomed CH2M Hill to
submit a proposal.
TWELFTH
ORDER OF BUSINESS Adjournment
There
being no further business at this time,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President